Program Assistant (Finance and Administration) Job at Rutgers University
Position Details
Position Information
Recruitment/Posting Title
Program Assistant (Finance and Administration)
Job Category
Staff & Executive - Finance/Accounting/Purchasing
Department
CINJ-Admin & Plan 120 Albany
Overview
Our vision is to be a statewide, national and world leader of scientific discovery, transdisciplinary engagement, translation, patient care and education that improves outcomes for cancer patients and populations.
We will accomplish this by conducting innovative basic, clinical and population research and cutting-edge patient-centered care that expands our understanding of the etiology and biology of cancer; facilitates the rapid translation of laboratory-based discoveries into human studies; develops new approaches and interventions for cancer prevention that decrease cancer incidence and mortality; and develops new and better therapies to decrease suffering and mortality from cancer.
Curiosity and Discovery, Integrity, Collaboration, Respect and Caring, Perseverance.
We will accomplish this by conducting innovative basic, clinical and population research and cutting-edge patient-centered care that expands our understanding of the etiology and biology of cancer; facilitates the rapid translation of laboratory-based discoveries into human studies; develops new approaches and interventions for cancer prevention that decrease cancer incidence and mortality; and develops new and better therapies to decrease suffering and mortality from cancer.
Curiosity and Discovery, Integrity, Collaboration, Respect and Caring, Perseverance.
Posting Summary
Rutgers, The State University of New Jersey is seeking a Program Assistant in Admin & Plan 120 Albany within Rutgers Institute of New Jersey.
Independently or under the close supervision of the Executive Assistant, the primary Program Assistant provides high-level administrative support to the Finance and Administrative Directors and Departments.
Among the key duties of this position are the following:
Independently or under the close supervision of the Executive Assistant, the primary Program Assistant provides high-level administrative support to the Finance and Administrative Directors and Departments.
Among the key duties of this position are the following:
- Collects comprehensive, relevant, and often confidential financial, administrative and operational data, projections, and analyses for reports and presentations.
- Assists in the preparation of content for Rutgers Cancer Institute website and intranet.
- Provides high-level calendar support.
- Maintains all necessary databases, mailing lists, etc., comprehensively and currently.
- Arranges travel, including completion of Attendance at Events form, meeting registration, air or rail travel and ground transportation, hotel reservations, expense reporting.
- Uses various software packages such as Word, Excel, Adobe Pro, Visio and PowerPoint to produce high-quality documents. Creates presentations, tables, charts, and graphs, as required.
- Maintains and updates Board and Committee (e.g., External and Internal Advisory Boards) charges and rosters (including photos and confirmed-current Institutions/positions), reminding leadership to review biannually.
- Assist in the preparation of Quarterly State Allocation Reporting; acquire timely quarterly data from annually established stakeholders for data for that quarter; create report in accordance with established format.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
FLSA
Exempt
Grade
19S
Position Salary
Annual Minimum Salary
49566.000
Annual Mid Range Salary
59113.000
Annual Maximum Salary
69919.000
Standard Hours
37.50
Union Description
HPAE, Local 5094
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
- Bachelor’s Degree.
- One (1) year of related experience in a business office, government agency, or university setting.
- Equivalent experience may be substituted for the educational requirement.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
- The ideal candidate will be detail oriented; have excellent organizational, critical thinking, time management, problem solving, and interpersonal skills; hold self-accountable to high standards of professional excellence; be able to maximize resources; and seek and accept personal and professional responsibility and growth on a continued basis.
- Effective verbal and written communication skills are critical to this position.
- Must be dependable, flexible, resourceful, efficient, and people oriented.
- Must have the ability to work independently with little supervision in a fast-paced environment, to prioritize tasks, and to make logical decisions based on available information.
- Must demonstrate the ability to: interact with all staff in a positive and motivated style; solicit cooperation from staff in achieving timelines with a uniform standard of quality; demonstrate; maintain confidentiality; remain open to others’ ideas and exhibit willingness to try new things.
- Occasional high level of stress and periodic long hours are required due to deadline driven workload.
- Must be computer literate with proficiency and working knowledge of database and reporting tools such as Microsoft Word, Excel, Access and PowerPoint.
Preferred Qualifications
- Bachelor’s Degree in Accounting, Finance, or Business Administration.
Equipment Utilized
Physical Demands and Work Environment
- Office environment. Moderate noise.
Special Conditions
Posting Details
Posting Number
23ST0965
Posting Open Date
Special Instructions to Applicants
Regional Campus
Rutgers Biomedical and Health Sciences (RBHS)
Home Location Campus
Downtown New Brunswick
City
New Brunswick
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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