The Office Services Coordinator is responsible for providing and coordinating services in the areas of mail, photocopy, fax, facilities maintenance, office supply inventory, stocking and ordering, off-site deliveries, court filings, conference room set-ups, IT, hospitality, and reception. This onsite position reports to the Office Administrator.

A career at Nixon Peabody is the opportunity to do work that matters. It’s the chance to use your knowledge to shape what’s ahead. To share, to innovate, to learn at a firm that taps the power of collective thinking.

We’ve created a dynamic, energizing environment that promotes success for our clients and each other. We offer fast growth, connectedness and training in business as well as law. And our rigorous standards assure you are part of a diverse team of top talent at every turn.

If you’re someone who’s looking toward the future, we’d love to hear from you.

Location: Los Angeles, CA

Job Description:

• Coordinate and assist with the sorting and distribution of incoming mail to office personnel; use the postage meter to prepare outgoing regular, certified, and registered mail to meet U.S. Postal deadlines; travel to U.S. Post Office as necessary; distribute and pick up interoffice mail according to a preset schedule; prepare interoffice pouches and track delivery when required.
• Coordinate and assist with the delivery of packages received by overnight services or hand delivered by local messengers
• Coordinate and assist with arrangements for courier services, overnight services and hand-delivered local messenger services.
• Monitor copy machines; perform standard maintenance that includes replacing toner cartridges and loading of staples; and arrange for service as required.
• Coordinate and assist with the preparation of copy jobs in accordance with instructions provided. Conduct quality control on all copy jobs before returning them to requestors.
• Coordinate and assist with office moves; stock and prepare office and work stations for new personnel.
• Coordinate and maintain the Firm’s office facilities and furnishings. Coordinate and assist with the day-to-day repairs to furniture, equipment and lighting. Work directly with vendors to supervise installations and complex repairs of equipment and furniture. Maintain furniture and equipment inventories. Coordinate facilities issues with the Firm’s landlords as needed. Work closely with building maintenance to coordinate repairs. Coordinate with cleaning crew to ensure service meets the Firm’s expectations.
• Act as liaison between building management or outside vendors and Firm to coordinate office moves, out of hours services, repairs, maintenance, pricing comparisons and share vital information to project progress.
• Regularly stock supply areas and printer stations
• Monitor inventory of general office supplies and maintain adequate stock.
• Provide backup to reception, hospitality, IT, and records departments as needed
• Provide cooperative, responsive and courteous service to co-workers, attorneys and clients; offers assistance to co-workers when workload permits and supports the Firm’s team concept.
• Perform other duties as assigned

Job Requirements:

• A high school diploma or the equivalent combination of education and experience is required. Some college is preferred.
• Office or clerical work experience is preferred but not required.
• Ability to operate a postage meter, fax machine, copy machine, and other equipment is required.
• Ability to operate a binding machine, hole boring machine, and high capacity stapler is preferred.
• Proficient in using computer programs including desktop faxing, MS Office and e-mail to dispense information, communicate, enter data and search for information.
• Ability to organize and prioritize tasks, follow directions, coordinate assignments concurrently and track an extensive amount of detail.
• Ability to work independently and as part of a team interacting with all levels of firm personnel.
• Effective communication skills, both written and verbal.
• Strong customer service skills.

Nixon Peabody LLP is an Equal Opportunity / Affirmative Action Employer: Disability / Female / Gender Identity / Minority / Sexual Orientation / Veteran. Pursuant to the San Francisco Fair Chance Ordinance and the Los Angeles Fair Chance Initiative, we will consider for employment qualified applicants with arrest and conviction records.

In accordance with applicable Federal and State laws, the anticipated annual salary range for this position, depending on location, is as follows: Los Angeles: $45,787 to $63,046

To comply with Federal law, Nixon Peabody participates in E-Verify. All newly-hired employees are verified through this electronic system established by the Department of Homeland Security (DHS) and the Social Security Administration (SSA) to confirm their identity and employment eligibility. Please refer to the Notice of E-Verify Participation and the Right to Work posters on the Nixon Peabody Careers page for more information.

Job Type: Full-time

Benefits:

• 401(k) matching
• Health insurance
• Paid time off

Schedule:

• 8 hour shift

Work Location: One location

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