Senior Executive Assistant Job at Platinum Maintenance Se
We are seeking a Senior Executive Assistant to join our team! You will provide high-level administrative support for an Executive at our company.
Responsibilities:
- Prepare proposals based off salesperson estimates (contract work, cash sales and large projects).
- Correspond with clients on any proposed and accepted work.
- Coordinate bid and executive calendars (Outlook)
- Prepare presentations for proposed large projects (Microsoft Word, Excel and Power Point).
- Prepare bid proposals for large projects
- Create reports based off estimates on large projects.
- Track proposed and accepted work, follow up with clients if need be.
- Coordinate with operations/sales on accepted work.
- Create necessary reports on weekly/monthly/annual sales.
- Review current and new contracts
- Evaluate profit/losses on onetime and contract work
- Track daily cash sales work completed
- Track daily cash sales work billed.
- Manage certificates of insurance for all locations.
- Prepare credit memos.
- Make travel arrangements
- Personal assistant duties
- Respond to all management inquiries within business day
Qualifications:
- Previous experience as an executive secretary, administrative assistant, or in other related fields
- Strong organizational skills
- Ability to prioritize and multitask
- Strong attention to detail
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